Website Tutorials

Guide

Creating & Authorising Payment Requests

As well as TMCP holding the title to all Methodist property as Custodian Trustee, Methodist polity also requires that they hold trust and capital money on behalf of managing trustees. Typically this includes most bequests, capital that has arisen from the sale of property and Circuit Model Trust Funds and District Advance Funds. TMCP also hold funds on behalf of the Connexional Priority Fund and the Fund for Property and are responsible for making payments from these funds.

Whenever the funding package of a Project Record includes confirmed funds which are held by TMCP, their Finance staff will check that each fund holds the amount of money confirmed, and that it may be used for the stated purpose. If there is a problem, TMCP will inform the managing trustees.

Payments Tab

It is the responsibility of managing trustees to ensure that any payment requests sent to TMCP are correctly authorised. TMCP are only acting on your instructions.

TMCP will make payments from funds that have been confirmed as part of the funding package on the project record. The Payments tab on the project record is activated when the project is given final consent. In order to request payment from TMCP one person is required to request the payment on the payments tab and a second person is needed to authorise the payment request before it is sent on to TMCP Finance.

For church funds/Fund for Property/Landfill Grants/Other funds (TMCP) - the managing trustee user will request the payment. The second user will need read and update permissions for the managing trustees to authorise the payment request.

For circuit funds - the managing trustee user will request the payment. The authorised circuit user (normally the Superintendent Minister) will provide the authorisation for circuit funds held with TMCP.

For district funds - the managing trustee user will request the payment. The payment authorisation will need to be provided by a district user with read and update permissions.

When the Managing Trustee has input the initial request they will need to contact the relevant person to request that they log on to the website and authorise the payment.

The Payments tab includes a section for each individual fund and lists the amount confirmed towards the project.

User Role
What you can authorise

Managing Trustee

Church Funds (TMCP)

Other Funds (TMCP)

Landfill Grants (via TMCP)

Fund for Property

Connexional Priority Fund

Circuit User

Circuit Funds (TMCP)

District User

District Funds (TMCP)

TMCP Finance

TMCP make two BACS payments each week, one on Tuesday which reaches your bank account on the Thursday of that week and one on Thursday which is usually in the bank account by the following Monday. Requests received in TMCP by 10am will be dealt with on the same day.

It is essential that whenever requesting payments, managing trustees give full, clear and accurate information such as account number and sort code of the bank involved and the payee account name.

Transfers to Central Finance Board (CFB) accounts are made on a daily basis as required. On the payments tab you will need to provide your own CFB account number which does not have a sort code, must start and end with a 0 and has eight digits e.g. 01234010.

If payments are to be made from funds currently held in units or shares, you will need to instruct TMCP to sell them in good time, as payments can only be made from available cash. A letter of authorisation signed by 2 managing trustees is required.

On receipt of the authorised payment request TMCP will release the funds.

Once a payment has been made TMCP will update the relevant section of the Payments tab with the 'paid date'. The website will automatically calculate whether any funds remain available from this source or whether the full confirmed amount has been used. TMCP will confirm by email to the managing trustees and Superintendent Minister (if applicable) that payment has been made.

Further information can be found on the TMCP website under Money Out.

To Top