The Circuit Meeting
Circuit meetings play an important role in the Property Consents process, checking projects against church Mission Strategies, assessing feasibility and the ability of the managing trustees to deliver the project.
When a project is entered onto the Consents system by the managing trustees, the circuit member responsible for the system will be alerted by e-mail. It is expected that this person will be the Circuit Superintendent, though some circuits may wish to delegate the role to the Circuit Steward.
The appointed person should then arrange for the property project to be discussed at the next circuit meeting. The frequency of these meetings differs between circuits but there should be at least two per year. As a result it is possible to have more than one project considered at any meeting.
The first thing the meeting must consider is the Mission Strategy of the applicant church, to establish:
- Is it well thought out?
- Has it been recently reviewed and published?
- Is it realistic and affordable?
- Does the circuit support this Mission?
Once the members of the circuit meeting are satisfied with the Mission Strategy and that the project is in keeping with this, they should then look at the financial side of the project. This means not only considering the feasibility of funding/cost calculations but also confirming whether circuit funds are available to support the project.
If, for any reason, these circuit funds are declined then the applicant managing trustees should be notified so that their funding figures can be revised before the project is viewed by the consent giving body.
The circuit meeting will also consider the experience and capabilities of the church managing trustees in delivering a successful project. It is not expected that they will be skilled property developers but the circuit must be satisfied that the managing trustees will be capable of meeting their project aims and managing the funds required to do so. Competence for this will be gauged on the information presented in the Project Record.