Demolishing a part, or the whole, of a Methodist property.
If you are looking to demolish a Methodist property you will need to create a project on the Property Consent website to apply for consent. If you require initial guidance on demolishing a property contact your District Property Secretary. If the building is listed or in a conservation area you should also have a conversation with the Connexional Conservation Officer at an early stage to ascertain whether they are required to provide conservation approval.
You will of course need to make contact with your local authority about any form of demolition you are considering although your professional advisor should advise you on the necessary protocols.
You will find a step by step guide to creating your project and applying for consent below.
Creating a new project to demolish a Methodist property
Click on the Add New Project button and this will display a form requesting some basic preliminary details which need to be completed before you can create your project record. As you complete some of this information additional questions will appear to guide you through.
Click on Select Trustees and select the managing trustees who are currently managing the property. Enter a project title to identify your project e.g. 'Demolition of Sunday School building' and then enter a project description to provide further details of what the proposal entails.
Next you will need to click on Add Activity and select Demolition to show that you are proposing to demolish a property. In the description of the Project Activity you can add a concise note to identify what is to be demolished.
You now need to select the property concerned then click on the Create New Project button at the bottom of the form. The project record will now be created with a unique project ID reference and will be linked to the property affected. You can now continue entering further information into the project record for this proposed demolition.
Completing the project record for the demolition of a Methodist property
When your project record opens for the first time, you will see Step 1 Complete Required Information is highlighted. Hovering over this first step will show which areas of the website need to be completed.
For this demolition you will see the Project Summary, Project Purpose, Additional Details and Demolition tabs have been activated. You will need to complete the required information on each of these to resolve the outstanding issues shown at the top of each tab.
On the Project Summary you will need to enter the project cost by clicking on the Edit button to the right of the Project Activities section. The pop up screen will allow you to enter the cost (no need for £s or commas) then click the Save Activity button.
In the following Project Funding section you are able to build up the funding package for your project. Click the Add Fund button to bring up the Project Funding pop up screen. Complete the information by selecting the relevant fund type, specify whether this is a loan (the default setting is No), enter a trust number (if the fund is held with TMCP), type in a brief description of the source and finally a proposed amount (again no need for £s or commas). Click the Save Fund button to add this information to the Project Funding section. Further sources can be added by clicking the Add Fund button and completing the relevant information again.
If the Church Council are using their own funds and they have already confirmed this use, click the Confirm button under the Manage heading in the Project Funding section. Enter the confirmed amount (no need for £s or commas) and click Confirm.
Next you need to click on the Project Purpose tab and complete all the questions. If there are any sections which you feel are not relevant to the demolition simply enter 'not applicable' into the box. Don't forget to click the Submit & Save buttons as you complete each section.
Moving on to the Additional Details tab, you will need to enter all the contact details for your professional advisor (architect, structural engineer or surveyor etc). The following Summary of Costs section allows you to provide a breakdown of the project cost. Completion of the Summary of Costs section is not required to progress the project to final consent, and, in the case of a demolition, you will find that you are able to provide a breakdown of costs on the Demolition tabs itself. Again, don't forget to click the Submit & Save buttons below each section.
The Demolition tab gives you space to record all the details of the demolition itself:
Circumstances requiring demolition/What is to be demolished?
Further to the information in the main Project Summary page, you should provide any further relevant information here (including why you have chosen to demolish the property). This will help the Consent Giving Body to assess the need for the project. In the next box, give details on what building will be demolished. If it is only part of the building, remember to state this and give your reasons for it.
As a managing trustee, you are expected to seek professional advice for all medium to large scale projects. You should therefore commission a report from a professional structural engineer and enter the date completed in the relevant box, with any specific notes added to the Structural Report Notes box.
Following the findings of the structural report and discussions with the contractor, what precautions will be taken to ensure the safety of workers, local people and neighbouring properties? For example, will scaffolding be used or a perimeter fence put up? If the property is only being partly demolished, what precautions will be taken against damage to the rest of the building?
A health and safety advisor must be involved in the demolition planning as part of the Construction (Design and Management) (CDM) Regulations 2007.
Date insurers contacted
Remember to discuss the work with the building's insurers. They will need to know that all precautions have been taken and may send an inspector to ensure the work will not damage the rest of the building or neighbouring property.
If the building is being completely demolished then you should still notify your insurer beforehand and the policy should be cancelled after the work is completed.
Enter the date when notice was given (in England and Wales this should be at least 6 weeks before work starts). For properties in the Scotland District and those in the Island districts, you may need to consult your local authority as rules can differ.
Use this section to detail your costs as provided in the quote by your chosen contractor. The "Fees" box will include any professional fees or specialist fees (such as your structural engineer).
Use this box for any relevant information not yet provided but which may be important to the Consent Giving Body in making the final decision on the project's consent. This may include comments from your structural engineer, other professional advisor (surveyor, etc) or the contractor.
Once you have completed all the required information on the Project Purpose, Additional Details and Demolition tabs they should turn from orange to green.
Back on the Project Summary tab you will now be able to enter the Managing Trustee authorisation in the Authorisations section at the bottom. Enter the date of the meeting when the Managing Trustees agreed to progress the project and click the Authorise button. A message will appear asking if you wish to give authorisation to the project on behalf of the Managing Trustees. Click Yes if you wish proceed.
You will notice that the Project Summary tab remains orange even though the Managing Trustee user has done everything required of them. The tab will remain orange until final consent is given. Any outstanding issues related to circuit authorisation or final consent will be listed at the top.
Once final consent is given the demolition can go ahead.