If you are looking to lease an existing property to others, or take a lease, it is strongly recommended that you contact the legal office of Trustees for Methodist Church Purposes at the earliest possible stage. They will be able to give guidance relating to the lease, inform you of what documentation they will need to see and the process which needs to be followed to finalise the legal documentation. If the building is listed or in a conservation area you should also have a conversation with the Connexional Conservation Officer at an early stage to ascertain whether they are required to provide conservation approval.
More detailed information about leasing a property to a third party can be found on the TMCP Letting section.
Completing the project record
When your project record opens for the first time, you will see Step 1 Complete Required Information is highlighted. Hovering over this first step will show you what needs to be completed.
You will see the Project Summary, Project Purpose, Lease, Documents, and Authorisations tabs. You will need to complete the required information on each of these to resolve the outstanding issues shown at the top of each tab. Required fields are denoted by a red asterisk (*).
Project Summary tab
The Project Summary tab is for describing the basic details of your project, such as the project name, a simple description, what project activities are taking place, as well as how much they cost and how you're going to fund your project.
You will notice that the Project Summary tab remains amber even though the Managing Trustee user has done everything required of them. The tab will only turn green once all TMCP held funding has been confirmed.
Project Purpose tab
The Project Purpose tab gives you the opportunity to describe the missional aspect of your project. This information will also be used to support any Connexional Grant you may be applying for.
The Lease tab will ask you for details about the lease, your solicitor and surveyor, as well as some financial information.
The Documents tab allows you add supporting documents to your project, such as qualified surveyors reports, drawings, account statements, etc.
Once you have completed all the required information, you will be able to enter managing trustee authorisation. Any outstanding issues will be listed at the top.
Once the Managing Trustee Authorisation is completed, an automated email will be sent to all authorised circuit users. They will make sure all the relevant project information has been input, confirm any circuit funds agreed by the circuit meeting and complete the circuit meeting authorisation.
If your property is a listed building or in a conservation area, a Conservation Authorisation section will follow the Circuit Authorisation. Once this has been completed by the Connexional Conservation Officer, an automated email will be sent to the managing trustees, circuit and Consent Giving Body.
If your property has a sharing agreement, the Connexional Ecumenical Officer will also need to sign the project off before final consent can be given.
Your Consent Giving Body will now be able to review the details of your project and give final consent. Once this has been done, the project can go ahead.