Guide

Leasing a property to others

If you are looking to lease an existing property to others, it is strongly recommended that you contact the legal office of Trustees for Methodist Church Purposes at the earliest possible stage. They will be able to give guidance relating to the lease, inform you of what documentation they will need to see and the process which needs to be followed to finalise the legal documentation.

More detailed information about leasing a property to a third party can be found on the TMCP website

Creating a new project to lease part of your premises e.g. a part of the chapel or hall.

Click on the Add New Project button and this will display a form requesting some basic preliminary details which need to be completed before you can create your project record. As you complete some of this information, additional questions will appear to guide you through.

Click on Select Trustees and select the managing trustees who are currently managing this property. Enter a project name to identify your project e.g. 'Lease of rooms to Local Authority' and then enter a project description to provide further details of what the proposals entail.

Next you will need to click on Add Activity and then select Lease To, to show that you are proposing to lease property to others. In the description of the Project Activity, you can add a concise note to identify what is being leased.

Then you can select which property will be involved in this lease. Another question will now appear asking whether the whole property selected, or only part of the property selected is to be leased. In this example, as two rooms of the property are to be leased (rather than the whole property) you will need to click on Part.

You will now see two boxes which will identify the part of the property affected that is to be leased, e.g. 'Part of – Trinity, High Street - To be Leased', and the part of the property remaining that will not be leased e.g. 'Trinity, High Street'. In this case you can update the Part Affected name to more accurately represent what part is being leased e.g. '2 rooms on ground floor of hall'. The remaining part does not need to be updated, as the whole property will remain as the chapel.

Once all of the details have been entered, click on the Create New Project button at the bottom of the form. The project record will now be created, with a unique project ID reference and will be linked to the part of the property affected. You can now continue entering further information into the project record for this proposed lease.

Create a new project to lease a whole property to others e.g. a manse

Click on the Add New Project button and this will display a form requesting some basic preliminary details which need to be completed, before you can create your project record. As you complete some of this information, additional questions will appear to guide you through.

Click on Select Trustees and select the managing trustees who are currently managing this property. Please note that if a manse is to be leased, these properties are associated with Circuit Trustees, rather than managing trustees of a church.

Enter a project name to identify your project e.g. 'Lease of manse' and then enter a project description to provide further details of what the proposal entails.

Next you will need to click on Add Activity and then select Lease To, to show that you are proposing to lease property. In the description of the Project Activity, you can add a concise note to identify what is being leased.

You can then select which property will be involved in this lease. Another question will now appear asking whether the whole property selected, or only part of the property affected is to be leased. In this example, as the whole property is to be leased, you will need to click on Whole.

Once all of the details have been entered, click on the Create New Project button at the bottom of the form. The project record will now be created with a unique project ID reference and will be linked to the whole property affected. You can now continue entering further information on to the project record for this lease.

Completing the project record for leasing property to others

When your project record opens for the first time, you will see Step 1 Complete Required Information is highlighted. Hovering over this first step will show which areas need to be completed.

For a Lease To, you will see that the Project Summary tab, Project Purpose tab and the Lease tab have been activated. You will need to complete the required information on each of these tabs to resolve the outstanding issues shown at the top of each tab.

On the Project Purpose tab some of these questions may not be entirely relevant and in some cases you may need to enter 'not applicable' in the boxes and click the Save button.

By clicking on the Lease tab, you will see that information about the proposed lease will need to be completed. You will need to work down through the lease tab entering the required information. After entering some information and clicking the Save button, any required questions which have not been completed will be highlighted. On the Lease tab, after entering some information, other relevant questions will be displayed and will need to be completed e.g. in some cases a surveyors report may be required but this depends on the type of lease and will be indicated on the form accordingly.

For further information about letting your property, please see the TMCP Website

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