Guide

Altering, Repairing, Extending, Redeveloping or Building a property

If you are looking to alter, repair, extend, redevelop or build a property project you will need to create a project on the Property Consent website to apply for consent.

If the property affected is a listed building or within a conservation area, it is always advisable to contact the Connexional Conservation Officer at the earliest convenience as such buildings are subject to statutory protection. Early consultation can therefore help realise the suitability of the works whilst at the same time help you abide by the legal requirements. Works to ancillary buildings and structures within the curtilage of the listed building should also be discussed as they may be subject to the same statutory controls.

You will of course need to make contact with your local authority at an early stage to ascertain whether planning permission is required although if you are employing a professional advisor they should advise you on the necessary procedures.

You will find a step by step guide to creating your project and applying for consent below.

Creating a new project to demolish a Methodist property

Please see Demolishing a Methodist property

Completing the project record

When your project record opens for the first time, you will see Step 1 Complete Required Information is highlighted. Hovering over this first step will show which areas of the website need to be completed.

For this project you will see the Project Summary, Project Purpose, Additional Details tabs have been activated. You will need to complete the required information on each of these to resolve the outstanding issues shown at the top of each tab.

On the Project Summary you will need to enter the estimated project cost by clicking on the Edit button to the right of the Project Activities section. The pop up screen will allow you to enter the cost (no need for £s or commas) then click the Save Activity button. If you wish to add further activities, simply click on the Add Activity button, input the details on the pop up screen and click the Save Activity button.

The following Funding Assistance section allows managing trustees to request fundraising help from the Connexional Team's Fundraising Officer. If you wish to take up the offer of funding assistance, click the tick box then the Submit & Save button. Having ticked the funding assistance box, you will find that a further tab has been activated. The Grant Info tab allows you to answer a variety of questions about your church, the area you are located in and about how your project responds to the needs in your community. Your answers to these questions provide a basis for the Fundraising Officer to research possible sources of funding for your project.

In the following Project Funding section you are able to build up the funding package for your project. Click the Add Fund button to bring up the Project Funding pop up screen. Complete the information by selecting the relevant fund type, specify whether this is a loan (the default setting is No), enter a trust number (if the fund is held with TMCP), type in a brief description of the source and finally a proposed amount (again no need for £s or commas). Click the Save Fund button to add this information to the Project Funding section. Further sources can be added by clicking the Add Fund button and completing the relevant information again.

If the Church Council are using their own funds and they have already confirmed this use, click the Confirm button under the Manage heading in the Project Funding section. Enter the confirmed amount (no need for £s or commas) and click Confirm. If you are in receipt of funding from the Circuit or District, the authorised users at those levels will need to confirm the amounts.

Next you need to click on the Project Purpose tab and complete all the questions. You can hover over each label for further help. Don't forget to click the Submit & Save buttons as you complete each section.

Moving on to the Additional Details tab, you will need to enter all the contact details for your professional advisor or tick the Professional Advisor not appointed tick if that is the case.

It is important that managing trustees obtain appropriate professional advice when planning and progressing their project. For building projects this usually involves engaging an architect or a surveyor who can work with you to develop your ideas from the feasibility stage to drawings and planning permission and advise on building regulations, legislation and project management.

The following Connexional Guidance section allows you to send an email to the Connexional Property Co-ordinator to request technical guidance. The managing trustees may not feel it necessary to request technical guidance from the Connexional Team if they are already employing a professional advisor so this is entirely optional. If you do chose to request help, when the Connexional Property Co-ordinator responds to you they will complete the Connexional Guidance section of the Additional Details tab.

The Summary of Costs section allows you to provide a breakdown of the project cost which will be particularly useful for the Consent Giving Body when they assess your project. Again, don't forget to click the Submit & Save buttons below each section.

The Grant Info tab (activated if you have requested funding assistance from the Connexional Team) will now require completion. All of the information given here (along with the other tabs) will provide the Connexional Fundraising Officer with the details required to provide help to the managing trustees.

Once you have completed all the required information on the Project Purpose and Additional Details tabs (and Grant Info tab if activated) they should turn from orange to green.

Back on the Project Summary tab you will now be able to enter the Managing Trustee authorisation in the Authorisations section at the bottom. Enter the date of the meeting when the Managing Trustees agreed to progress the project and click the Authorise button. A message will appear asking if you wish to give authorisation to the project on behalf of the Managing Trustees. Click Yes if you wish proceed.

You will notice that the Project Summary tab remains orange even though the Managing Trustee user has done everything required of them. The tab will remain orange until final consent is given. Any outstanding issues related to conservation approval (if appropriate), circuit authorisation or final consent will be listed at the top.

Once the Managing Trustee Authorisation is completed the website will send an automatic email to the authorised circuit user. They will make sure all the relevant project information has been input, confirm any circuit funds agreed by the circuit meeting and complete the circuit meeting authorisation.

If your property is a listed building or in a conservation area a Conservation Authorisation section will follow the Circuit Authorisation. Once this has been completed by the Connexional Conservation Officer the website will send an email to the managing trustees, circuit and Consent Giving Body.

Your Consent Giving Body will now be able to review the details of your project and give final consent. Don't forget that if your building is listed or in a conservation area, final consent cannot be given until conservation approval has been issued by the Connexional Conservation Officer.

Once final consent is given by the Consent Giving Body the project can go ahead.

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