If the property affected is a listed building or within a conservation area, it is always advisable to contact the Connexional Conservation Officer at the earliest convenience as such buildings are subject to statutory protection. Early consultation can therefore help realise the suitability of the works whilst at the same time help you abide by the legal requirements. Works to ancillary buildings and structures within the curtilage of the listed building should also be discussed as they may be subject to the same statutory controls.
You will also need to make contact with your local authority at an early stage to ascertain whether planning permission is required although if you are employing a professional advisor they should advise you on the necessary procedures.
Completing the project record
When your project record opens for the first time, you will see Step 1 Complete Required Information is highlighted. Hovering over this first step will show you what needs to be completed.
You will see the Project Summary, Project Purpose, Additional, Documents, and Authorisations tabs. You will need to complete the required information on each of these to resolve the outstanding issues shown at the top of each tab. Required fields are denoted by a red asterisk (*).
Project Summary tab
The Project Summary tab is for describing the basic details of your project, such as the project name, a simple description, what project activities are taking place, as well as how much they cost and how you're going to fund your project. You can also indicate your intention to apply for a grant as well as whether the project is a replacement project.
You will notice that the Project Summary tab remains amber even though the Managing Trustee user has done everything required of them. The tab will only turn green once all TMCP held funding has been confirmed.
Project Purpose tab
The Project Purpose tab gives you the opportunity to describe the missional aspect of your project. This information will also be used to support any Connexional Grant you may be applying for.
It is important that you obtain appropriate professional advice when planning and progressing your project. For building projects this usually involves engaging an architect or a surveyor who can work with you to develop your ideas from the feasibility stage to drawings and planning permission and advise on building regulations, legislation and project management.
The Summary of Costs section allows you to provide a breakdown of the project cost which will be particularly useful for the Consent Giving Body when they assess your project.
The Documents tab allows you add supporting documents to your project, such as qualified surveyors reports (QSR), drawings, account statements, etc.
Once you have completed all the required information, you will be able to enter managing trustee authorisation. Any outstanding issues will be listed at the top.
Once the Managing Trustee Authorisation is completed, an automated email will be sent to all authorised circuit users. They will make sure all the relevant project information has been input, confirm any circuit funds agreed by the circuit meeting and complete the circuit meeting authorisation.
If your property is a listed building or in a conservation area, a Conservation Authorisation section will follow the Circuit Authorisation. Once this has been completed by the Connexional Conservation Officer, an automated email will be sent to the managing trustees, circuit and Consent Giving Body.
If your property has a sharing agreement, the Connexional Ecumenical Officer will also need to sign the project off before final consent can be given.
Your Consent Giving Body will now be able to review the details of your project and give final consent. Once this has been done, the project can go ahead.